Office 2011 for Mac can keep track of the changes made to a Word document, who made them, and when the changes were made. But these changes aren’t tracked until you turn on the Track Changes feature in Word 2011 for Mac; then, you can send the document to others for edits, and their changes are tracked. Then they return the modified document to you. If you have multiple people taking a look at it, you can even see who made which change.
Before you turn on track changes and start sharing your document with everybody, all sharing participants must check their Word 2011 for Mac preferences to make sure that their names are known to Word. Check your own Word preferences to make sure your own information is accurate. Here’s how:
Aug 23, 2015 Using Microsoft Word's Track Changes and Insert Comment Functions to Generate Ideas for Revision - Duration: 18:03. NMSU Online Writing Center 89,634 views 18:03. Apr 10, 2012 The author info for tracked changes is taken from Word Preferences User Information. If you want to change the name for already-existing changes, post back. If an answer provides a solution or you find it helpful, please mark it accordingly. Verify that all user names have been changed to Author in the Track Changes balloons, as shown in figure 1. If you would like to resume using user names within the same document, visit “How to Stop Microsoft Word from Calling You “Author” in Track Changes.” Further Reading: How to Change the Font and Font Size of Comments in. Verify that all user names have been changed to Author in the Track Changes balloons, as shown in figure 1. If you would like to resume using user names within the same document, visit “How to Stop Microsoft Word from Calling You “Author” in Track Changes.” Further Reading: How to Change the Font and Font Size of Comments in. Jul 24, 2018 I am editing a document in Word version 11 using the track changes option. When I first input my edits it shows a time stamp and my initials as the editor for each edit, as usual. However, when I save the document, everything then reverts to a blue color and all of my edits change to 'author.
- Choose Word→Preferences from the menu bar.
- In the Personal Settings section, choose User Information.
- At the top of the pane, verify that the First, Last, and Initials show your actual name.Fill in this information and make corrections as needed. No other fields in User Information need to be adjusted in order to use track changes.
- Click OK to save your changes and close the pane.
Sometimes IT departments clone Office installations, and everyone winds up with the same name or no name at all. Word can’t detect different users if two or more people have the same name in the User Information preferences.
So how do you turn on the Track Changes feature for a document? Click the Ribbon’s Review tab, find the Tracking group. Click the Track Changes button to toggle tracking on or off.
Here’s a second way to activate track changes in Word 2011 for Mac:
- Choose Tools→Track Changes→Highlight Changes.
- Make sure the last three check boxes are selected.You may prefer to check all four check boxes.
- Click OK.
In this article, we will show you 4 ways to delete or change the author names for comments in your Word document.
Now and then, we’d like to insert comments to Word documents as to make revisions. As you may notice, there is the author or user name in every comment made in a document to display who the reviser is. However, there are times when we rather have the name deleted or changed out of certain reasons.
![Track Track](/uploads/1/1/8/9/118959876/232629911.png)
- First, if we are using a computer of someone else, then the name on this computer cannot be yours. Thus, you will need to change the user name.
- Second, due to privacy consideration, you want only your comments but not you name to go public. At this time, you probably want to remove your own name or any information indicating who you are.
- Third, you just change your name! This situation doesn’t happen a lot but it does sometimes. Consequently, you user name on your computer should be altered, too.
No matter what your case is, it shall do you no harm to learn ways to delete or change personal information on computer or digital documents, especially in an age when privacy breaches happen all the time.
2 Methods to Delete the Author Names for Comments
At first, there are 2 solutions for you to delete the author name.
Method 1: Remove Personal Information
For Example, this is our sample:
- Firstly, open the document and click “File”, then “Info”.
- Next, click “Check for Issues” icon.
- On the drop-down list, click “Inspect Document”.
- In “Document Inspector” dialog box, ensure the “Document Properties and Personal Information” box is checked.
- Then click “Inspect”.
- Soon, there will be a notice saying certain document information is found. You should only click the “Remove All” button in “Document Properties and Personal Information” part.
- Click “Close” lastly.
- Now save the document and you shall see all Author names are replaces by letter “A”.
After applying this method, all comments you create neither in this document or others in the future will automatically take the author name of “A”. In other words, it’s a once for all solution.
In case you need to stop it, you should take the bellowing steps:
- Open Word and click “File” tab, then “Options” to open the “Word Options” dialog box.
- Click “Trust Center” first.
- Then click the “Trust Center Settings” on the right-sown corner to open the “Trust Center” dialog box.
- Next, clear the “Remove personal information from file properties on save” box.
- Lastly, click “OK” in both dialog boxes.
Method 2: Use VBA Codes
Now there is the VBA way to handle the case. For future reference, it’s only a one-time trick for a single document each time so there is no need to worry about affecting other document settings. You certainly don’t have to undo the modification.
- To begin with, press “Alt+ F11” to open the VBA editor.
- Next, paste the following codes there and click “Run”.
2 Methods to Change Author Names for Comments
Sometimes, instead of deleting author names, we prefer to change them.
Method 1: Edit User Name
- First and foremost, click “Review” tab.
- Then click “Track Change” in “Tracking” group.
- Next, click “Change User Name”.
- Now the “Word Options” dialog box will pop up. Make sure the “General” tab is displayed. Then change the user name and initials.
- Finally, click “OK”.
How To Change Author Of Tracked Changes In Word
Notes:
- This change will affect all future documents.
- For the comments made before the change, they keep the original names.
How To Change Author Name For Track Changes In Word 2011 Mac Key
Method 2: Use Codes to Change Author Names
- Similarly, press “Alt+ F11” to open VBA editor.
- Only this time you should paste these codes and click “Run”:
Notes:
How To Change Author Name For Track Changes In Word 2011 Mac Free
- In codes “objComment.Author = “Test Name””, the “Test Name” refers to the name to be displayed when cursor hovers over the comment. You can change it as you like.
- In codes “objComment.Initial = “TN””, the “TN” refers to the initials of “Test Name”, which you should set according to the name you choose on last code line.
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![How To Change Author Name For Track Changes In Word 2011 Mac How To Change Author Name For Track Changes In Word 2011 Mac](/uploads/1/1/8/9/118959876/623624405.jpg)